A custom operations dashboard unifying orders, inventory, SOPs, and alerts. AI-powered, integrated with Shopify, QuickBooks, and Gmail.
Enterprise-scale operations infrastructure — built for a small-batch artisanal business.
~10 min
Per order processed
Down from 20 min
1–2 days
Fulfillment time
Down from 3–4 business days
20+
Critical SOPs
Searchable and AI-assisted
6 → 1
Platforms unified
One dashboard for everything
Instead of bolting on point solutions, we designed a unified operations layer from scratch: one API backend, one database, one dashboard — wired to every order channel Farmhouse uses, with AI parsing sitting in the middle.
Orders flow in from everywhere and land in one place
6 modules, one unified interface
Wednesday, March 26
Pending Orders
3
Revenue (Mar)
$24.2K
Low Stock
2
Active Alerts
4
Orders, customers, and wholesale analytics
Operating procedures catalog and AI builder
Products, materials, and production tracking
Process wholesale orders from email
Vendor directory and receipt scanning
Business alerts and email notifications
Total Orders
147
+12% this month
Revenue
$24,280
+8% this month
Pending
12
4 wholesale, 8 retail
Customers
86
34 wholesale
| Order # | Customer | Platform | Status | Total |
|---|---|---|---|---|
| #FHC-1253 | Green Mountain General | Wholesale | Pending | $1,850 |
| #FHC-1252 | Sarah M. | Shopify | Shipped Mar 25 | $62 |
| #FHC-1251 | Birch & Barrel Co. | Faire | Pending | $940 |
| #FHC-1250 | Maple Leaf Market | Shipped Mar 23 | $2,180 | |
| #FHC-1249 | Emily C. | Etsy | Shipped Mar 21 | $38 |
| #FHC-1248 | Pine Street Provisions | Wholesale | Pending | $725 |
| #FHC-1247 | Valley Harvest Co-op | Faire | Shipped Mar 22 | $1,350 |
| #FHC-1246 | James P. | Shopify | Shipped Mar 20 | $48 |
| #FHC-1245 | Riverside Farm Stand | Pending | $1,560 | |
| #FHC-1244 | Lisa M. | Etsy | Shipped Mar 18 | $35 |
| #FHC-1243 | Hilltop General Store | Wholesale | Shipped Mar 19 | $1,420 |
Step-by-step guide for tempering chocolate to achieve proper crystallization.
Process for testing, costing, and launching limited-edition seasonal products.
How to pack orders with proper insulation and ice packs.
How to cross-check AI-parsed orders against original emails before confirming.
When to use UPS, FedEx, or USPS based on destination.
Insulation, ice pack, and carrier rules for shipping chocolate in summer months.
Steps for handling product quality issues, replacements, and refund requests.
New wholesale customer setup and NET-30 approval process.
Low Stock Alert
2 products below threshold: Salted Caramels 9pc (4 units), Rosemary Grapefruit Truffles (8 units)
43
in stock
38
in stock
4
in stock
28
in stock
35
in stock
12
in stock
22
in stock
8
in stock
31
in stock
4 items - $1,258
4 items - $629
6 items - $2,013
orders@example-partner.com
| Product | Qty | Total | |
|---|---|---|---|
| Cacao Nib & Sea Salt Bar (101) | 24 | $5.99 | $143.76 |
| Orange & Sea Salt Bar (102) | 24 | $5.99 | $143.76 |
| Salted Caramels 9pc (107) | 12 | $38.94 | $467.28 |
| Vermont Maple Truffles (115) | 12 | $41.94 | $503.28 |
| Total | $1,258.08 | ||
Belgian couverture, cocoa butter, cocoa powder
Order via: Website
Local VT butter, heavy cream, cultured butter
Order via: Phone / Rep
Fresh whole milk, cream, buttermilk
Order via: Phone / Rep
Gift boxes, inserts, foil wraps, ribbon
Order via: Website
Insulated shippers, ice packs, void fill
Order via: Website
Custom box labels, stickers, tissue paper
Order via: Email
Daily pickup, ground & 2-day air rates
Order via: Account Portal
Tempering machines, molds, enrobers
Order via: In Person
When any product falls below 10 units
When order total exceeds $500
When a new wholesale account is created
When any order stays pending for 3+ days
Email digest every Monday with weekly totals
When a vendor invoice is due within 5 days
From email to invoice in 5 automated steps
Order email lands in Gmail with 📦 label
OpenAI extracts customer, items, and totals
Order saved to Firebase with platform detection
One-click confirm in Direct Orders dashboard
Shopify order + QuickBooks invoice created
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Engineered to eliminate manual work. Built to scale wholesale without adding headcount.
Orders from Shopify, Faire, Etsy, and email all flow into one unified dashboard. No more platform hopping.
OpenAI extracts order data from messy emails with high accuracy. Customer info, line items, totals—all automated.
All products use consistent unit-based pricing. No more confusion between cases and singles.
Track stock levels across products and raw materials. Automatic alerts when items run low.
QuickBooks invoices created automatically when orders are confirmed. No manual data entry.
Set custom rules for low inventory, large orders, new customers—get notified before problems happen.
We build custom operations platforms, dashboards, and internal tools for businesses with complex workflows.
Modern, reliable technologies
Platform built by 802 Flamingo for Farmhouse Chocolates.